If you think IT policies are just for big companies, think again. Small businesses are just as vulnerable—sometimes even more so—because they often lack the structure to prevent tech issues before they happen.
In 2025, having clear, written IT policies isn’t a “nice to have”—it’s protection. For your people, your data, and your business continuity. The good news? You don’t have to start from scratch. These seven essential templates will help you cover your bases.
1. Acceptable Use Policy (AUP)
This sets the ground rules for how employees can use company devices, internet, email, and software. It outlines what’s okay—and what’s not—when it comes to using work tech.
Why it matters: Prevents misuse and protects your network from risky behavior (like downloading unapproved apps or visiting unsafe websites).
2. Password Policy
Defines how passwords should be created, stored, and updated. Strong passwords are your first line of defense.
Why it matters: Weak or reused passwords are still one of the easiest ways hackers get in.
3. Remote Work Policy
Outlines the expectations and security requirements for working from home or off-site, including VPN usage, device handling, and data access.
Why it matters: Hybrid work is here to stay. This keeps your data protected wherever your team logs in.
4. Data Backup and Recovery Policy
Explains how your data is backed up, how often, where it’s stored, and what happens if there’s a system failure or cyberattack.
Why it matters: You don’t want to figure this out after something goes wrong.
5. Incident Response Plan
Details what to do in the event of a breach, including who to notify, how to contain the issue, and how to report it.
Why it matters: A fast, calm response reduces damage and builds trust.
6. Software Update & Patch Management Policy
Covers how often systems should be updated and who’s responsible.
Why it matters: Unpatched systems are a hacker’s playground.
7. Onboarding & Offboarding IT Checklist
Ensures new team members have the access they need—and that exiting employees no longer do.
Why it matters: Prevents access gaps and protects company data during transitions.
Need help customizing these for your business? ETTE helps small businesses and nonprofits build policies that work—for real people, not just binders.