Phishing emails are sneaky. One click on the wrong link, and your whole system could be at risk.
They don’t always come from “Nigerian princes” anymore—they look like your boss, your bank, or even your cloud storage provider. That’s why training your team to spot and stop phishing attempts is one of the smartest security moves you can make.
Here are six simple, practical email security tips that actually work in 2025.
1. Check the Sender’s Email—Not Just the Name
Phishing emails often appear to come from someone you trust. Always hover over or click to view the full email address. If “John from Accounting” is emailing from johnpayroll@123mail.co, that’s a red flag.
2. Look for Urgency or Threats
If an email says things like:
“Act now or your account will be locked”
“Your invoice is overdue—pay immediately”
…it’s probably trying to panic you into clicking. Real businesses rarely pressure you like that via email. Slow down and think before acting.
3. Never Click Links or Download Attachments Without Double-Checking
Even if it looks like a Dropbox link or a PDF from a coworker—don’t click it unless you’re expecting it. If you’re not sure, ask the sender another way (like a text or Slack) to confirm.
4. Use Multi-Factor Authentication (MFA)
MFA won’t stop phishing emails from arriving—but it will stop most attacks from succeeding. Even if a hacker gets your password, they can’t log in without the second factor (like a phone code or app).
5. Report Suspicious Emails—Don’t Just Delete Them
Most email platforms and IT providers (like us!) have a way to report phishing. Don’t just ignore a suspicious email—report it. That way your whole team benefits from stronger filters and quicker detection.
6. Train Your Team Regularly
Phishing tactics change fast. Run short training refreshers every few months and consider doing a simulated phishing test. It keeps everyone sharp without creating fear or blame.
Bottom Line:
Email isn’t going away—but phishing isn’t either. These small daily habits can stop big security disasters before they start. Want help building a safer inbox culture? ETTE is here to support your team with practical training and protection tools that work.
