January 17, 2023,
Depending on who you talk to, the word “automation” evokes a wide range of emotions. At first glance, it may appear to be an unethical method for businesses to replace human employees. However, this is not entirely correct. Since its inception, automation has provided enormous and indispensable benefits to the corporate training world – for both employer and employee.
Automated training appears in a variety of forms. However, it essentially provides a centralized repository for new and existing employees to not only access but also engages with their training program more intimately for a better experience.
What is Automated Training?
As the name implies, automated training is an efficient and scalable online training solution that automates the entire process of onboarding new hires or upskilling existing employees. It primarily entails the use of an automation platform or software, such as a Learning Management System (LMS), through which trainers can create and deliver free online management courses with certificates, as well as analyze digital learning progress in just a few clicks.
An automated training platform can automate and complete your core, back-office functions in the background, rather than performing every aspect of your training program by hand. This gives trainers more time to focus on more meaningful tasks while developing learning activities more efficiently.
Automation depictions in the media can be compared to the use of smart mobile apps that make your life easier. They allow you to control every aspect of your home with the touch of a button on your phone, even when you are not present.
If you have a smart fridge, you can automate lighting and temperature control in your home, fish feeding in the aquarium, and even food orders. To truly understand what “training automation” is, let us first dispel any misconceptions by defining “automation.” The action of making a business process or facility run “automatically” and more efficiently is known as automation.
As a result, automated training automates and streamlines the employee training process. It implies that a portion of the tasks that were previously performed by a person are now performed by a program. It typically automates time-consuming and/or repetitive tasks in a highly scalable manner (particularly from an administrative standpoint!).
This, in turn, frees up time for training staff to focus on more important tasks like defining learning objectives, course design, and creating high-quality content. This procedure is frequently carried out online via a learning management system (LMS), which serves as the foundation of an automation platform.
Why is Automated Training Important?
Automation training assists professionals in developing skill sets and increasing efficiency in order to face real-world challenges. It provides a student or employee with the necessary skills to meet changing market demands and prepare for future challenges.
Automation training improves a trainee’s skills in accordance with industry trends as well as the specific demands and requirements of clients. It also prepares students for various usage scenarios in the automation industry. Automation training enables a student or professional to join the best companies in the automation industry and opens up a variety of career opportunities.
Automation training assists professionals in developing skill sets and increasing efficiency in order to tackle real-world challenges. It equips a student or employee with the necessary skills to meet changing market demands and prepare for future challenges.
Automation training improves a trainee’s skills in accordance with industry trends and the specific demands and requirements of clients. It also prepares a student for various usage scenarios in the automation industry. Automation training allows a student or professional to join the best companies in the automation industry and opens up a variety of career opportunities.
Automation is a rapidly expanding field with numerous opportunities for automation engineers. An automation engineer can work for one of three companies:
Companies that provide automation software and equipment to a variety of industries.
Industries that use automation products and services include automotive, oil and gas, and power.
Consultancy and service firms that integrate automation companies’ products with industrial users’ manufacturing processes.
Companies that hire freshers or experienced engineers fall into two categories. Hardcore electronic or electrical firms, such as Siemens, hire for design, projects, commissioning, engineering, servicing, and sales of automation products and services.
Automation products and services could include networking systems and sensors. Manufacturing and consumer industries, on the other hand, require automation engineers. Consumer industries include companies like Iron & Steel.
Benefits of Automated Training:
We’ve already discussed some of the distinct and tangible advantages of automated training systems. But that is only scratching the surface! The list below summarizes the most common advantages of implementing training automation – for both the company and its employees.
It lowers training costs.
Investing in automated training software results in significant time and cost savings. Consider organizing training programs such as conferences and seminars for a growing team of hundreds to thousands of employees.
Aside from the cost of the venue, food, and human instructors, taking your employees away from their desks will cause disruption in your business operations, which can be costly. Training automation, on the other hand, empowers you to provide compliance or regulatory training to your expanding workforce using only a laptop and an internet connection.
People learn in a variety of ways and at varying rates. Furthermore, each employee has their own set of strengths and weaknesses, as well as their own hectic work schedule. As a result, the more convenient and relevant training is, the more likely employees are to participate. An automated employee training schedule can help with this.
Employees can learn at their own pace when training is automated. The next course on their personalized learning path is automatically unlocked as they complete one.
Furthermore, using a cloud-based LMS such as TalentLMS, employees can access these courses from any location, at any time, and on any device. Employees, in other words, take charge of their own learning journey. It doesn’t get much easier than that.
It raises the standard of your employee training.
Automated training is beneficial not only to training managers but also to employees. This employee training solution necessitates a significant shift to digital learning, which eliminates the need for employees to devote time to face-to-face training.
They have the freedom to learn at their own pace when the training is automated and online. It can also be combined with other learning methods such as social learning and collaborative learning to promote worker teamwork.
There will be no duplication of effort.
You’ll waste time and money duplicating training tasks until you automate your employee training and development process. As an example, consider onboarding. When a new employee (or group of employees) joins your company, someone must set up their onboarding tasks, someone must train them on how to use the company CRM and LMS, and possibly a few managers must teach them about company processes and job tasks.
Then, a few weeks or months later, another new hire (or group of new hires) arrives, and the onboarding process is restarted. You’re probably tired of thinking about it. However, if you automate employee training, you only need to create tasks and online training courses once. Then, whenever new employees arrive, you simply launch the onboarding program and allow employees to complete their courses at their own pace.
Providing a consistent and dependable learning environment.
Business policies and procedures are constantly evolving, in addition to the demands of a growing and/or increasingly distributed workforce. Organizational developments, for example, are frequently influenced by government legislation and compliance requirements. It is especially important in these circumstances to provide a consistent and dependable learning experience.
Training automation via an LMS can reduce internal risks associated with noncompliance. It also provides a much more dependable and efficient method of updating training as policies change. Because an LMS serves as a centralized repository for your training courses, everyone (admins and trainees alike) works with the same materials at all times. For example, if the US government modifies a data protection protocol, you’ll only need to update your contents in one place – the same central location where everyone else does.
Timelines for Reminders.
The ability to create your own timeline is another advantage of automating the training and certification expiry reminder process. A reminder timeline is a series of automated reminder messages sent to specific staff members. You can change the timing of these reminders to send them whenever you want. For example, an employee might get a reminder one month before their certification expires, another one a week before, and a final reminder the day before.
The incorporation of this timeline into the reminder process eliminates the need to keep track of when each employee’s training expires. When the staff has completed the training, they can simply respond to the reminder message to confirm this. They will be able to update their training re-take/completion date by clicking on a link in the message.
This data will be saved in the database so that the solution can send automated training to retake reminders on appropriate days in the future.
To begin implementing automated training, make a list of everything you want a competently trained employee to know and be able to do. With this type of lesson anchor, you can quickly work with a group to distill this information down to its most fundamental skills and facts. You’ll probably want basic company information (so they know who they work for), as well as expectations for the basic tasks that anyone should be able to complete, and emergency preparedness plans in case of a fire, storm, or other disasters. What you include will then depend on your industry and the type of position you are onboarding new hires for.
The potential time and cost savings of automated training are limitless, regardless of whether your organization is small, medium, or large. Training automation, rather than replacing human labor, frees your hands to focus on meaningful, creative work that requires higher-order thinking.
As a result, both the employer and the employees stand to benefit greatly from such a valuable investment. So why not take advantage of it? Technically, the most difficult aspect of implementing automation is simply locating the appropriate software.